The Projects area is where you will build your submission calls. It will hold your submission and review forms. To build Projects, you first need to prepare the Initial Form. This form may be stored and reused for multiple Projects, or it can be edited to conform to the specific needs of a Project.

To build an Initial Form, follow these steps:

  1. Click on Forms at the top of the page in your Submittable account. 

    2. Click + New Form on the right side of the page. 

    3. In the Initial Form Designer, type over the default information to give your form a name. This name might be the same as your Project name.

    4. Click the Add Submission Name Field box to include a unique identifier for each submission, such as the title of the work. Leave this box unchecked to automatically assign a numerical value to each submission.

    5. Select up to three fields for your submissions. Each of the fields can be named, limited as to character or word content, and/or edited to include additional information. As you work, you can drag the fields to place them, or delete and select different fields.

    6. Save your form.

    7. Return to the Forms page. 

Set Up a Project

   1. Click on Projects at the top of the page. Then click + New Project on the right side of the page. 

 

 2. On the General Settings tab, enter the name of your Project. This name might be the same as the form you just built.

   3. Enter the General Guidelines of your project. This information will appear before the link to Apply or Submit. Use the formatting tools to make your text stand out, or to attach files, images, or video.

   4. Select the Form that will be used in the Project

   5. Enter the Starts On and Expires On dates of your Project and the desired times of day.

   6. Check the Hidden box if you want the form to be Hidden from public view.

   7. Add up to five search tags for the public Discover feature (optional, you can add these at any time).

   8. Check the Live box to make your Project live, subject to date and time selections (you might want to leave this box unchecked while you build and test your Project).

   9. Save your Project and select Keep Editing to move to the top of the page.

Notifications

Click the Notifications tab. These settings determine visibility, team member permissions, and the notifications submitters will receive. 

   1. Set a Concealed Threshold level to remove identifying information about the submitter from the reviewer's view. Any team member at or below this level will not be able to see the submitter's name or the cover letter.

2. Exclude Concealed Questions: Check this box to exclude the text "[Concealed]" from your submission form these questions and answers completely.

   3. Default Note Visibility: Choose the default visibility level for notes entered in the Submission Details page. Assigned Team: Note is visible to all team members with access to the submission (default). Admins Only: Note is only visible to the team member who created it and Level 4 and 5 team members.

   3. Organization Email Notification: Checking this box will ensure that an email is sent to the primary organization email address for every submission received. You can update your organization email on the Public Profile page.

   4. Under Choose an auto-response, a link will take you to the page where you can create and edit response templates. 

5. Success URL: Enter a URL where the submitter will be redirected after submitting. If left blank, the submitter will see a success page with a link to your organization's main website.

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