Note: The submission cap limit feature is free and available to clients using either our original form engine or our new form engine.
Organizations have the ability to limit the number of submissions they accept per Project or Form. Submission cap limits can be a good way to encourage timely submissions by letting applicants know that it’s an exclusive opportunity, or simply to limit your team's review workload if desired.
To set a cap limit on your Project/Form, follow the steps below. Note that the cap limit settings will be found under the General Settings tab for Forms if you're using Submittable's original form engine, and under the General Settings tab for Projects if you're using our new form engine.
If your organization is using our original form engine.
1. Click on Forms.
2. Select a Form from your Forms list.
3. Click on the General Settings tab.
If your organization is using our new form engine.
1. Click on Projects.
2. Select a Project from your Project list.
3. Click on the General settings tab.
Under the General Settings tab, scroll down until you see the checkbox for Set Submission Cap. Check the box and enter the submission cap limit for the Form/Project. The image below shows a cap limit of 100. Next to the setting will appear a progress bar that shows how many submissions have been received under the cap limit. When the limit is reached, the Project or Form will automatically close.
You can choose to receive a notification to your organization's primary email once you've received a pre-determined percentage of your submission cap total. The example below is set to send a notification once 90 percent of the total allowed submissions have been received.
You have the option to display the submission cap limit on your organization's portal page. Displaying the set submission cap limit will prompt submitters to submit earlier instead of later, to insure inclusion in a limited submission pool. Leaving this box unchecked will hide the cap limit information from submitters.
When the Display Submission Cap box is checked, the cap limit information will appear under the title of your call on your organization's submission portal page. However, submitters will never see how many submissions have been received towards the limit.
Questions? You can also contact support directly by filling out the form here.