Note: This help article refers to archiving Forms in our original form engine. If you joined Submittable after January 7, 2020, your organization is using our new form building engine, and will be archiving Projects instead of Forms. Click here to view help documentation on archiving Projects in our new form engine.

If all of the submissions in a form have reached a terminal status (Completed, Accepted, Declined, or Withdrawn), you may want to archive the form, which removes the form's name from your Search Filters on your Submissions List page. This is helpful for organizations that might otherwise have a long list of forms to scroll through in the Form dropdown menu of their Search Filters.

Note: Only level 4 and 5 team administrators have the ability to archive submission forms.

To archive a Form, follow these steps:

1. Make sure all submissions for the form you'd like to archive have reached a terminal status (i.e., Completed, Accepted, Declined, or Withdrawn). 

2. In your Submissions list, use the Form drop down selection in Search Filters to find all submissions belonging to the Form you'd like to archive. Check the checkboxes next to all submissions for the Form. Click Other and select Archive.

(Note: If you prefer to leave some submissions active for the form, we recommend labeling them, so you can easily find them with your Search Filters after the form is archived.) 

3. Go to your Forms page, and locate the name of the form you'd like to archive. If the form is still live, drag it to the Not Live section, to make the form inactive.

4. Click the name of the form. In the General Settings tab, locate the Archive checkbox at the bottom of the page. Check the Archive checkbox.

5. Click Save Form and Return to list.

6. To un-archive the form at any time, simply click on its name in the Forms page and uncheck the Archive checkbox. Then click Save Form.


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