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How can I use Zapier to connect my Submittable account to 3rd-party apps?
How can I use Zapier to connect my Submittable account to 3rd-party apps?

Use Zapier to push data from Submittable to other applications.

Pam English avatar
Written by Pam English
Updated over a week ago

Action Required - API Updates
Versions 1.0, 2.0, and 3.0 of the Submittable API will be deprecated as of June 30th, 2024. All API endpoints must be updated to the 4.0 version to avoid disruptions.

See the API documentation to complete your update, or contact your Customer Success Manager with questions.

Zapier makes it easy to connect websites and applications together. Submittable’s Zapier integration lets you connect new submission events to other applications, such as Google Sheets, SMS, Gmail, Slack, Mailchimp, and many others.

Integrate Zapier with your Submittable Account

Start in Submittable:

As a level 4 or 5, log in to your Submittable account and go to More>Integrations>Zapier:

If your API access is not enabled, click the Enable API Access button. To enable Submittable's V4 read/write API, please contact your Customer Success Manager.

Then go to Zapier:

Go to, sign in to your existing account, or create a new one by choosing the Sign Up option.

Use Zapier Templates

If your account is new, Zapier will offer some app links for which you can create zaps. Select one or more, and then activate the templates that Zapier offers you. Click "Try it" to begin:

Create Your Own Zaps

To create your own zaps, click Create>Zaps:

Click Trigger and search for Submittable:

Select from the list of events that will trigger the API:

Select the Submittable trigger you want to use, then select a trigger event from the dropdown menu. Here is a list of trigger events you can select to initiate your Zap:​

  • New Note - Triggers when a new note is added to a submission

  • Internal Form Updated - Triggers when a new Internal Form is submitted

  • New Submission - Triggers when new submissions arrive in your Submittable account

  • Submission Status Change - Triggers when a submission's status changes

  • Reference Form Received - Triggers when a reference form is received for a submission

  • Transaction Awarded - Triggers when a submission is awarded money from a fund

  • Transaction Paid - Triggers when awarded funds are marked as paid in a submission

  • New Team Member - Triggers when a new team member is added to your Submittable account. If the new team member does not already have an account, the event triggers when the invitation is accepted.

  • New Additional Form Completed - Triggers when a new additional form is completed

Choose the Submittable account that you want to be connected to your Zap.

Select the specific Project(s) from within your account that you want to function with this Zap. The trigger will be activated when a submission comes in for any of these projects.

Zapier will ask you to test your trigger. When this happens, you should see the following dialog box:

A successful test will look like this and will display data about the found submission:

Select an action that you want to occur after a successful trigger. You can connect trigger events to different possible actions in applications such as Google Sheets, Slack, SMS, Gmail, Google Calendar, Mailchimp, and others. The example below creates an action to record the submission in Google Sheets.

Choose the account to which you would like to link your action (in the example above, the appropriate Google/Gmail account).

Depending on the action you select, Zapier will walk you through the remaining steps necessary to complete your Zap.

Once finished, you will be prompted to test your action in the same way you test your trigger:

You will have the option to either Test and Review the outcome or Test and Continue. Once you've completed the test successfully, you'll be prompted to turn on the Zap.

Note: Follow the troubleshooting prompts if you encounter any issues preventing a successful test.

Once your Zap is successfully activated, you'll see it in the following image with check marks beside the trigger and the action. You may edit the Zap trigger any time by clicking the Edit button to the right of the trigger description.

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