Note: This article refers to setting up a Concealed Review Process using Submittable's original form engine. If you are using our new form engine, please see this article for instructions.

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The Concealed Reviews feature allows administrators to keep specific information in submissions hidden from designated team reviewers. For example, in a photo contest, administrators may choose to hide identifying information about submitters, so that reviewers can only see and judge the photographs.

By default, the submitter’s name, email address, and cover letter will be hidden from reviewers at or below the team member level specified by an administrator. Administrators can also designate specific form fields for Concealed Responses in the Form Designer.

To Set Up a Concealed Review Process:

1. Go to the Forms page and click on the specific Form for which you’d like to set up a concealed review process.

2. Click the Form Designer tab. From the Toolbox, drag and drop a new field to your form and click on it to edit it, or click on an existing field. All fields except for the Title field have a Concealed Response checkbox. Checking the Concealed Response checkbox will make the information submitted in that field hidden from reviewers at or below your specified Concealed Threshold level.

3. Go to the Assignments & Notifications tab. Click the Concealed Threshold dropdown menu to set a Concealed Level. Any team member at or below this level will not see the submitter’s name, email address, or any fields you have marked Concealed in step 2. For example, if you select Level 2, then all Level 2 and Level 1 reviewers will be unable to see the submitter's name, email address, or the content of the fields you marked as Concealed.  

4. Click Save Form to save your changes.

5. When a submission is set to be Concealed, reviewers at or below the Concealed Threshold level will see [Concealed] under the submitter name column in the submissions list.

6. When viewing the submission in the Submission Details page, any Concealed Responses will show as [Concealed] instead of showing the submitter's response.  

Note: If you choose to require that the submitters enter their mailing addresses as part of the submission process (this option is available by checking the ‘Require Address’ checkbox under More > Account > Profile), submitters’ mailing addresses will also be hidden by default from any reviewers below the concealed reviewer level threshold..

Note: Once a submission has been switched to a terminal status of Accepted, Declined, or Completed, all Concealed settings are removed from the submission, and submitter information will be viewable to site admins as well as assignees.

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