When you need an agreement of any kind signed within the Submittable platform, the DocuSign Integration feature can replace makeshift documents and problematic e-signature software. Team members with permission levels 3, 4, and 5, who also have access to your organization's DocuSign account, can:

To get started:

Authenticate a DocuSign account with Submittable

After creating a DocuSign account, each team member must authenticate that account with Submittable. This can be done in two places.

1. While you're sending a DocuSign template:

2. Or from the Integrations page (More > Integrations > eSign):

Note: The integration is going to search for the authentication of your default account in DocuSign. If you are trying to use a different DocuSign account, you may need to change the default.


Create a DocuSign template

1. From your account in DocuSign, go to the Templates section, then click New > Create Template:

2. Name your template and give it a description (optional). Upload your signature document:

3. Add the recipients of your signature document. At least one of the recipients needs to have the Role of Signer.

4. Add a custom email message (optional):

5. Click Next at the bottom of the page.

6. On the left you'll see Standard Fields you can click and drag to your signature document. In this example, Signature and Date Signed have been added to the document.

7. Next, move to Custom Fields and click the plus sign (+) to create a new field:

8. Name the custom field according to Submittable's placeholder tags. A list of usable tags can be found at the end of this article.

  • OrganizationName will pull the Name of your account from Submittable

  • A short title in Initial Value will identify the field in your signature document

You can scroll for other optional settings for your fields. Click Save when you're finished.

9. Click and drag the custom fields to your signature document.

10. Click Save and Close at the bottom of the page.


Send a DocuSign Template

DocuSign documents can be sent from a submission's details when:

  • Changing a status

  • Sending an additional form

  • Opening a submission for editing

1. Return to your Submittable account and open the submission that's receiving the DocuSign document. Select any status to trigger a template response portal:

2. Click to select your DocuSign template:

3. Your DocuSign template is ready to send!


Messaging with DocuSign Integration

The submitter (and any other recipients specified) will receive an email from DocuSign with a link to the document.

The organization is notified via DocuSign when a signature is complete.

A note appears in the Activity log of the submission indicating that a message has been sent.


Placeholder Tags for DocuSign Integration

Note: DocuSign is case-sensitive: capitalization matters.

Placeholder Tags

for Custom Field "Name"

Description

Title

Submission title

Form

Name of the project

SubmitterFirstName

First name of the submitter

SubmitterLastName

Last name of the submitter

StaffFirstName

First name of the logged in team member

StaffLastName

Last name of the logged in team member

OrganizationName

The name of your organization

OrganizationWebsite

Your website URL

AwardAmount

Amount awarded

DetailsLink

Direct link to the submitter's view for this application

LoginLink

Direct link to the login page

ID

The 7 or 8 digit unique identifier for a submission that appears in the
URL of the submission's Details page

SubmissionGuid

Globally Unique Identifier, used by programmers only

To add the DocuSign Integration feature to your account, please contact an account manager.

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