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How do I review, make a note on, and rate a submission?
How do I review, make a note on, and rate a submission?

Instructions for rating, reviewing, and commenting on submissions.

Pam English avatar
Written by Pam English
Updated over a week ago

Submissions are assigned to reviewers/team members by administrator(s) of an organization's Submittable account. A common workflow scenario for the reviewer is to sign in to Submittable, and then view, rate, and make a note on a submission.

To Rate a Submission:

1. Sign in to your Submittable account.

2. Go to your Submissions page, and click on a submission in your Submissions List.

3. You'll be taken to the Submission Details page. Scroll down to the File Upload section and click on the title of the file to open the File View

4. Review the file, and navigate to the next file (if there is more than one) in the submission via the left-right < > arrows on each side of the File Viewer. Or, use the dropdown menu to the right of the file name to select a specific file you'd like to view:

5. To exit the File View, click the X icon in the upper right-hand corner of the file.

6. If you would like to see the File View of submissions by default when you open a submission, click on the More menu in upper right of the Submission Details page and select the "At opening show file preview" checkbox.

7. If the organization uses the thumbs up/thumbs down rating system, rate the submission by clicking the Thumbs Up, ?,  or Thumbs Down buttons at the top right of the page. Thumbs Up records +1 point. ? records zero points. Thumbs Down records -1 points. If you've voted and decide you want to change your vote, simply re-cast your vote by clicking on a new button. Your vote will be updated to reflect your new vote. Each reviewer's vote will only count once.

 8. If the organization is using a Custom Review form, rate the submission by selecting the Reviews tab, then clicking on My Review to open the Custom Review Form.

Complete the Review Form. At the bottom of the Review form is a Save Draft button to save information. When you're finished, click the Finished button. You cannot change your entries after clicking Finished.  If you need to make a change in your review, contact your administrator to have your form unlocked.

9. If you'd like to add a commentor note to a submission, you can add a note in the Activity & Rating tab. Optionally attach a file to the submission along with your note by clicking on the paper clip icon.

The maximum file size that may be attached to a Note is 20 mb. Finally, choose to make the note visible to the entire Assigned Team that's been assigned to review the submission, or to Admins Only (viewable only to yourself and to Level 4 and 5 account administrators). 

Save your note by clicking the Add button.

10. If you'd like to communicate with a submitter, you can use the messaging  feature to contact them.

11. Once you and your team have rated the submission and are ready to accept or decline it, you can accept or decline the submission by clicking on its Submission Status button (which will typically say In-Progress) in the Submission Details page and choosing Accept or Decline. You can also accept or decline submissions in the Submissions List by selecting the checkbox next to the appropriate submission(s) and choosing the Accept or Decline button at the top of the Submissions List. Note that only Levels 3 to 5 team members can accept or decline a submission. When changing the status of a submission you will be presented with a dialog box that enables you to select a pre-written response template, or to otherwise change the submission status without notifying the submitter. Enter your desired choices into the selections in the dialog box

12. To review another submission in your Submissions List, click the left-right < > arrow buttons in the upper left-hand corner of the Submission Details page and repeat steps 3 to 10.


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