Submittable Workflow


You'll need to send your Access Token along with every API call. Your Access Token is found in your Submittable account on the Settings page (More > Account).

The API uses Basic Authentication. Your access token should be sent as the password portion of the Basic Authentication header.

Throttling Constraints

  • 10 transactions per second

  • 10000 transactions per hour

Glossary of Tools and Terms


  • Users make Submissions to organizations that use the Submittable platform.

  • Organizations administrate received Submissions from the organization account view.

  • Submitters have a personal account where they can see and track all Submissions they’ve made.

  • Organizations can view and track all received Submissions through their organization account view.

  • Submissions in bulk are seen and organized in an organization’s Submission List view.

  • Individual Submissions are reviewed in the Submission Details view.

  • Organizations can apply a variety of administrative actions to handle incoming Submissions, including basic Yes/No Review, Custom Review, Multi-Stage Review, and others.


  • Forms are created in the Forms area of the platform.

  • Forms are created using Submittable’s Form Builder.

  • The Form Builder contains a variety of Form Field Options used to create custom Forms according to an organization’s needs.

  • After Forms are created, they're placed into Projects under the General Settings tab.

  • Each Project can contain multiple Forms. For example, a single Project may contain an Eligibility Form, an Initial Form, an Internal Form, and Review Forms within it.


  • Projects contain Forms.

  • Project Titles, when Live, are seen publicly by Submitters on an organization’s landing page.

  • Projects need a Title and an Initial Form in order to be Live.

  • Organizations may have many Live Projects active at the same time.

  • Projects are configured using the settings area for each Project under the General Settings, Notifications, and Review Workflow tabs.

  • Project ID

Unique number string tied to each Project.


  • Funds are a paid-for feature and are not included in every account.

  • Funds provide a way for Organizations to organize and track existing budgets.

  • Funds are not connected to any actual banking system but are used to track real distributions.

Organizations set a total Fund amount, then distribute portions of the total Fund to successful Applicants/Submitters.

Review Forms

  • Review Forms are created for administering reviews/judging Submissions.

  • Organization administrators create Review Forms in the Form Builder, then place them into the Custom Review slot for a Review Stage.

  • Assigned reviewers complete Review Forms for Submissions to which they are Assigned.

  • Organizations may enable reviewers to edit their reviews by activating the Enable Editing function in the Review Workflow area for a Project.


  • Labels are used to organize Submissions.

  • Labels can be applied manually post-submission, or by using the Auto-Label feature.

  • Levels 1-5 Team Members can apply labels to a Submission.

  • Labels can be used to make searches in Public Galleries.

  • Labels are Reportable in Standard and Advanced Reporting.

  • Labels are shown in both the Submissions List view and the Submission Details view.

Label ID: The unique number string attached to each Label.
Each Label has a unique ID. However, label IDs are not visible within the platform. They are, however, visible to anyone making API calls involving label IDs
Form Related Calls

Team Member / Reviewer

  • Organizations have varying numbers of Team Members depending on their account details.

  • Team Members complete Reviews on behalf of Organizations to which they belong

  • Team Members have designated Permission Levels.

  • Organization administrators can give Submission Assignments to any level of Team Member.

  • Team Member ID: The unique number string tied to each Team Member.

    Each Team Member has a unique ID. However, Team Member IDs are not visible within the platform. They are visible to anyone making API calls that involve Team Member IDs.

Multi-Stage Review

  • Multi-Stage Review is a paid feature that enables organizations to conduct multiple review rounds for a single Project.

  • Review stages can be set up with either a simple Yes/No/Maybe or a Custom Review form.

Direct Links to Swagger Documentation for API calls

The hyperlinks below connect directly to our v3 API Swagger Documentation for the specific indicated call:

Form Related Calls

Fund Related Calls

Label Related Calls

Team Member Related Calls

Project/Review Related Calls

Submission Related Calls

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